GS Lounge Space Request Form

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To request to reserve space for an event in the GS Lounge, please fill out this form in its entirety and submit it at least two weeks prior to your event date.

Important Notes:

If you are holding the same event on multiple dates, please submit a separate form for each date.
If you will require audio-visual equipment for your event, you must fill out an AV Service Request Form.
The event organizer must arrange to have signs announcing the lounge closure posted at least one week before the event date, and signs must first be approved by the GS Communications Office.
Student groups and School offices may reserve the Student Lounge for events with a student focus.
Reservations must be made at least seven business days in advance.
Events must be open to the GS student body.
Once the event is complete, the GS Student Lounge must be cleaned and put back in order. If the Lounge is not cleaned you will receive a cleaning charge from Facilities.
Between the hours of 3 - 6 p.m. from Monday - Friday, event reservations are not permitted.
During midterm and finals, event reservations are not permitted.

Your Information

Name

UNI

Columbia Email Address

Event Information

Name of Event

Type of Event

Expected number of attendees

What part of the lounge will you need closed?

I would like to reserve a table in the lounge.

I would like to use the entire lounge, but keep it open to all students during the event.

I would like to completely close down the lounge for the event.*

*As the lounge is heavily used by the GS student body, requests to entirely close the lounge must be approved by GS Student Life and the Dean of the Students Office.

Is this event being sponsored by a student group?

Yes

No

Name of Student Group

Account Number

Event Coordinator Information

The person listed as the event coordinator will be responsible for responding to follow-up e-mails about reserving the GS Lounge, as well as for responding to any questions or concerns about the event.

Are you the event coordinator?

Yes

No

On what date / time will the event start?

On what date / time will the event end?

Additional Event Information

Will you need additional time in the lounge for set-up or clean-up?

Yes

No

Set-up Start Time

Clean-up End Time

Please enter the time you will finish cleaning up after the event. You will be allowed up to one hour after the event ends to clean out any food or garbage in the lounge. If cleaning remains to be done after one hour, you will incur a facilities charge.

Will you be serving food at your event?

Yes

No

Who will provide the food?

Restaurant/caterer or other vendor

Will we will provide our own food

Have you finished arranging delivery details?

Yes

No

If you have not yet made delivery arrangements, you must send details about the delivery to [email protected] prior to the event date.

Name of Company

What type of food will be served?

What time will the food be delivered?

Who will be responsible for receiving the delivery on the day of the event?

First and Last Name

Cell Phone Number

Facilities Requests

You will incur a facilities fee if you select "yes" for any of the below options.

Will you need extra trash or recycling bins?

Yes

No

Will you be hosting an event with a large amount of food?

Events with large amounts of food must include a request for extra trash bins from Facilities.

Yes

No

Would you like facilities to clean the lounge prior to and after your event?

Yes

No